Certain justified changes are allowed in the project, however, these need previous confirmation. Please get in touch with the Joint Secretariat as early as possible regarding any changes in your project!
In the following cases the decision on the submitted request for changes, budget re-allocation or prolongation is taken by the JS:
- Request includes changes in activities, which do not negatively affect the fulfilment of the target value(s) of the chosen programme output indicators.
- Budget re-allocation requests that exceed the 10% budget flexibility rule and do not negatively affect the achievement of the project objectives.
- Request to change the project start date.
- Request to prolong the project for up to 6 months.
- Request to change a partner’s total budget up to 30 %. If the change relates to a budget decrease, the submission of a new co-financing statement is not required. NB! The budget division between work packages is indicative, therefore it is not required to submit a request for changes for re-allocating finances between work packages.
In case of changes in the official name of the lead partner or other project partners, the LP or respective project partners must notify the JS by sending a signed letter.
The approved changes will be indicated in the project application form. The subsidy contract will be amended only in case of prolongation of the project and in case of changes in the project total budget.
In the following cases the decision on the request for changes or prolongation is taken by the Monitoring Committee:
- Request includes major changes in activities, which negatively affect the fulfilment of the target value(s) of the chosen programme output indicators.
- Request includes changes to the project objectives.
- Request includes changes in partnership of the project.
- Request includes adding, cancelling or having major changes in activities outside the programme area.
- Request to prolong the project for more than 6 months.
- Request to change a partner’s total budget by more than 30 %. If the change relates to a budget decrease, the submission of a new co-financing statement is not required.
The approved changes will be indicated in the project application form and the subsidy contract will be amended. The prolongation request has to be submitted to the JS the latest one month before the end date of the project.
All other requests can be submitted to the JS the latest before approval of the last progress report by the JS.
Request for changes form {339 KB}